Victoria Park Harriers and Tower Hamlets Athletics Club

Friendly east London club for athletes of all abilities


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Social media policy

Last updated 2 March 2019.

Extension to the general code of conduct

Victoria Park Harriers & Tower Hamlets Athletics Club (“the Club”) is fully committed to safeguarding and promoting the well-being of all its members, ensuring a positive and enjoyable experience for all. The Club believes that it is important that members, coaches, administrators and parents associated with the Club should, at all times, show respect and understanding for the safety and welfare of others.

Policy scope and purpose

These terms governing the Social Media Policy provides a framework applicable to current fee paying members, past members and individuals affiliated with the Club (collectively defined as “Members”) using Social Media. Social Media refers to a variety of online communities, and includes but is not limited to: blogs, social networks (eg. Facebook, Twitter, Instagram), chat rooms and forums (collectively defined as “Social Media”).

The objective of the policy is to enforce the existing implicit principles of the Club Code of Conduct, to encourage expression and create a safe environment for members to express themselves and to share content that is important to them, but not at the expense of the safety and well-being of others or the integrity of the Club community.

This policy provides practical advice to avoid issues that might arise by careless use of Social Media in the Club.

All members must respect the rights, dignity and worth of all participants regardless of ability, age, gender, gender identity, sexual orientation, race, cultural background or religious beliefs.

Members should therefore agree not to engage in the conduct described below (or to facilitate or support others in doing so):

  • behaviour that crosses the line into abusive behaviour;
  • bullying;
  • behaviour that harasses, intimidates, or uses fear to silence another user’s voice;
  • the posting of objectionable content.

The Club does not allow objectionable content on Forums because it creates an environment of intimidation and exclusion. The Club defines objectionable content generally as a direct attack on people (whether toward individuals or groups as a whole) based on characteristics such as – race, ethnicity, national origin, religious affiliation, sexual orientation, caste, sex, gender, gender identity and serious disease or disability.

Representing the Club

Some members represent the Club by handling Social Media accounts or speak on the Club’s behalf with external stakeholders. The Club expects these individuals to act carefully and responsibly to protect the image and reputation of the Club. Members should:

  • Be respectful, polite and patient, when engaging in conversations on the Club’s behalf;
  • Avoid speaking on matters outside their field of expertise when possible; Members should be careful not to answer questions or make statements that fall under somebody else’s responsibility;
  • Never post discriminatory, offensive or libelous content and commentary;
  • Correct or remove any misleading or false content as quickly as possible.

Reporting alleged violations and disciplinary consequences

Each member plays a part in keeping these Forums safe and respectful. It is in this spirit that the Club ask members to follow these guidelines. The Club asks members to share and communicate responsibly, but to report any matters that may be deemed or interpreted to be in breach of the Club’s Social Media Policy or Code of Conduct.

The consequences for breaching the Social Media Policy or Club Code of Conduct may vary depending on the severity of the breach and a member’s history on the Forums / general track record. The Club may take disciplinary action in accordance with clause 2.5 of the Club rules.

If members wish to report any such alleged violations, please do so by sending an email to welfare@vphthac.org.uk and the matter will be treated with strict confidentiality and reviewed by the Board for consideration of further action.